Event Coordinator

Join Our Mission!

The Catholic Community Foundation for Eastern South Dakota (CCFESD) is seeking an energetic and detail-oriented Event Coordinator to join our dynamic team! This is an exciting opportunity to combine your organizational talents with meaningful work that supports the ministries of the Diocese of Sioux Falls and its 122 parishes.

As our Event Coordinator, you'll play a vital role in bringing our annual portfolio of charity events to life—from the Gift of Hope Concert and Bishop's Charity Fishing Tournaments to Taste the Goodness, Christmas at the Cathedral, and more! If you thrive in a fast-paced environment and love creating memorable experiences that make a difference, we want to hear from you!

About the Role

The Event Coordinator provides comprehensive administrative, logistical, and operational support for CCFESD's annual charity events. You'll ensure seamless execution through meticulous data management, clear communications, efficient financial processing, and outstanding on-site coordination. This position requires flexibility, resourcefulness, professionalism, and genuine enthusiasm for serving others.

Key Responsibilities Include:

Database & Financial Management

• Maintain comprehensive event data using Foundant database system

• Process registrations, sponsorships, payments, and daily deposits

• Execute monthly invoicing and post-event tax receipting

• Produce event-related reports and financial reconciliations

Communications & Donor Stewardship

• Execute participant communications including confirmations, ticketing, and post-event correspondence
• Assist with recruiting event participants through phone outreach
• Provide welcoming, service-oriented support to all guests and constituents

Committee & Administrative Support

• Provide end-to-end support for event committee meetings
• Prepare agendas, manage Zoom meetings, and distribute minutes
• Coordinate travel, lodging, and logistics for staff and performers

Event Logistics & On-Site Execution

• Oversee on-site registration, guest flow, and day-of event operations

• Coordinate with vendors, secure venues, and manage event logistics and décor

Event Portfolio Support

Support the planning and execution of major annual fundraising events including:

• The Gift of Hope Concert (for the benefit of The Lourdes Center)
• The Bishop's Charity Fishing Tournaments (at Big Stone Lake and Lake Oahe for the benefit of Seminarian Education)
• The Bishop Charity Golf Classic (in Sioux Falls for the benefit of Broom Tree Retreat Center)
• Taste the Goodness (in Sioux Falls for the Bishop Dudley Hospitality House)
• The Bishop's Hunt (for the benefit of Newman Catholic Campus Ministries)
• Notre Dame Football Experience Raffle (for the benefit the Bishop Dudley Hospitality House)
• Christmas at the Cathedral (for the benefit of various ministries)

What We're Looking For:

Essential Qualifications:

• Baptized and Confirmed Catholic with willingness and ability to effectively make known the Catholic Church's teachings and act as an outstanding personal witness to the Catholic faith
• Meticulous attention to detail and data accuracy
• Strong event coordination and project management experience
• Excellent proficiency with Microsoft Office Suite
• Outstanding written and verbal communication skills
• Ability to multitask, adapt to shifting priorities, and solve problems in real time
• High energy, positive attitude, and collaborative team spirit
• Commitment to confidentiality and professional excellence

Preferred:

• Working knowledge of non-profit organizations
• Experience with database and spreadsheet management
• Familiarity with Eastern South Dakota geography

Position Details:

• Status: Full-Time, Hourly, Benefit Eligible (Non-Exempt)

• Reports to: Director of Special Events

• Schedule: Requires flexibility for extended hours during events, including evenings, weekends, and occasional overnight travel for out-of-town events

Why Join CCFESD?

At CCFESD, you'll be part of a vibrant philanthropic community dedicated to promoting Christian stewardship and supporting meaningful ministries across Eastern South Dakota. This work is more than a job—it's a ministry where you'll help donors grow in their understanding of everything as a gift from God and respond in gratitude by generously sharing their gifts with others.

Ready to Make a Difference?

We're excited to meet passionate individuals who want to use their talents in service of our Catholic community!

To apply, please submit your resume and cover letter to:

Twila Roman troman@sfcatholic.org

The Catholic Community Foundation for Eastern South Dakota fully respects and encourages others to respect the Bishop of Sioux Falls as the visible head and source of unity in the particular Church entrusted to his pastoral care.